Meeting planning

Map Branches

• Use a mind map agenda
  • Before meeting
    • Send out
    • Plan outcomes
    • Plan participation
    • Provide background info
  • During meeting
    • Provides focus
    • Track
    • Record
      • Discussion
      • Decisions
      • Follow-up
  • After meeting
    • Share minutes
    • Follow up
    • Measure outcomes
• Ensure focus
  • Limit scope
    • Only relevant topics
    • Only needed participants
  • Order items
    • Easy first
    • Controversial later
  • Keep it fresh
    • Change speaker
    • Or method
    • At least every 20 minutes
• Stay on time
  • Set expectations
  • Break bad habits
  • Start and finish on time
• How long?
  • Short meetings: stand up!
  • For 60 minutes, plan only 50 minutes
  • Schedule breaks
    • 15 minutes, after 90 minutes
    • To re-focus, when meeting goes off-topic
  • Regularly scheduled meetings
    • Set agenda midway between meetings
    • Time allocation
      • 1/6: report on follow-up
      • 2/3: current topics
      • 1/6: plan next meeting
• Keep it interesting!
  • Variety
  • Participation
    • Involvement
    • Talking tokens
    • Talking stick
  • Fun!
    • Laughter
    • Creativity
    • Competition

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